A well-run board meeting is one of the most effective ways to get buy in on difficult problems and take decisions. To ensure that meetings are productive it is crucial that everyone is on the same line and has had the opportunity to go over the material prior to the meeting. This will allow for more discussion, and also allows boards to make informed decisions that are in the best interest.
Board members are often busy and will likely have many commitments on their schedules. It is therefore essential to schedule board meetings in advance and ensure that all directors agree to the invitation. It’s also a great idea to create an outline of the board’s agenda to ensure that all directors have easy access to documents prior to the meeting.
The most important thing to do during the day of an executive board meeting is to be able to manage time efficiently. This includes ensuring that all items on the agenda are actionable, relevant and has enough information. It is recommended to also have each item allocated the appropriate amount of time so that the board can move through the agenda and avoid being entangled in http://boardroomsystems.net discussions that don’t serve any purpose.
It’s also a good idea after every meeting, to solicit feedback via an online poll on the board portal. This can reduce the amount of frustration and keep issues from boiling over. This can also help improve the structure of future meetings and ensure that board members are better equipped to make tough decisions.