The minutes of board meetings are an important element of good governance as they ensure that every discussion and decision is recorded. The secretary of the board or another person assigned to perform this function is typically the person responsible to take linked here minutes at the meeting.
The person who records the minutes of the meeting must listen and accurately record the entire conversation even when directors are discussing a topic or conversing over each other. The minutes may also be scrutinized in court if the company is sued and they should be as objective and impartial in the event of a lawsuit.
Identify the time, date and location of the meeting. This information is essential to organize your minutes document after the meeting, and allows the reader to locate the information quickly. You should also indicate whether the meeting is an ordinary or special, emergency, or executive session.
In the list, you should include all attendees of the meeting. This includes the presiding officers or board members, as well as non-voting attendees, such as guests, staff members and other attendees. It is vital to keep a record of all attendees, especially when recording meetings that are conducted remotely.
Include an overview of each agenda item, along with a brief summary sentence or two that mentions the major topics of discussion and any important decisions that were made. It’s important not to provide too detailed information However. A lengthy, detailed document can be overwhelming to the readers and can make it difficult to understand the direction of the business.