Whether you’re using files cabinets, a folder on your computer or an online storage service like Google Drive, managing a huge amount of documentation can be a challenge and inefficient. Employees can spend more than 2.5 hours per day looking for the most important information needed to perform their job. The chaos of paper documents can be stressful and overwhelming.
Fortunately, this problem can be solved by switching to an online document management system. A system that automatizes document processing and eliminates manual workflows could be utilized to assist organizations collaborate with remote teams.
The best document management software automates a lot of processes. This includes capturing new files via scanners or emails and routing them according http://www.boardroomworld.blog/how-to-change-bylaws-for-a-nonprofit to defined rules. This allows employees to concentrate on more important tasks. They also provide a wide range of features that enhance document organization and accessibility such as the ability to control version which keeps track of edits and lets you roll back documents to earlier versions. Other features that are useful include a powerful search tool that lets users to narrow their search according to document type, index values keywords, and full-text.
Top document management software solutions also provide redundant data, so that your business can still access vital information even if the server fails or a natural catastrophe occurs. Many document management solutions are also mobile-friendly, so that employees can work from home or on the go using an internet browser or an iOS/Android application, and they provide options for integrations with accounting software, enterprise resource planning (ERP) applications, and more.